Corporate Actions with Foreign Securities Held in NSD's Omnibus Account with an ICSD

When providing services with respect to foreign securities, NSD arranges for participation of its clients and their customers in corporate actions processed through the ICSDs and foreign Custodians and their agents:

  • Euroclear Bank S.A./N.V.;
  • Clearstream Banking S.A. /Institutional Shareholder Services Inc.;
  • The Bank of New York Mellon.
  • CITIBANK N.A. (LONDON BRANCH)
  • Central Securities Depository JSC (KACD, Republic of Kazakhstan)
  • Republican Unitary Enterprise "Republican Central Securities Depository" (RUE "RCSD", Republic of Belarus)
  • Central Depository of Armenia OJSC (CDA, Republic of Armenia)
Notification
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At the early stage of any corporate action, NSD sends notifications to clients with the description of steps to be taken to participate in the corporate action. Notifications are sent in ISO 20022 or ISO 15022 formats via:

  • WEB-client;
  • Web Service;
  • SWIFT.

The more detailed description of the corporate action notification process is available here.

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Instructions
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For mandatory corporate actions (MAND), no instructions are required.

Clients may participate in voluntary corporate actions (VOLU), as well as in mandatory corporate actions with options (CHOS), by choosing a preferred option of participation in the corporate action. To do this, the client has to give to NSD a corporate action instruction (68/CAIN) in one of the following formats:

Standard / File Format WEB-client Web Service SWIFT
ISO20022 (xml) + + -
ISO15022   - - +

Instructions for participation in corporate actions with foreign securities notified using ISO 20022 or ISO 15022 formats may not be given in hard copy. Information on the types of corporate actions notified using ISO 20022 or ISO 15022 formats is available here.

In certain cases, to exercise the rights a client is required to give a universal instruction (transaction code – 68/CAIR0, corporate action type – OTHR).

Where a client wishes to cancel an earlier corporate action instruction, the client must submit a request to NSD for the corporate action instruction cancellation (68/CAIC).

The flowchart that describes interaction between clients and NSD in the course of acceptance and processing of Сorporate Action Instructions and Сorporate Action Instruction cancellation requests is available in the presentation entitled "Processing of CA Instructions and CA Instruction Cancellation Requests for Corporate Actions with Foreign Securities".

Interaction with clients in the course of execution of instructions relating to corporate actions with foreign securities is governed by Guidelines on the Procedure for Interaction between the Depository and Clients in the Course of Performance under the Terms and Conditions of Depository Operations of National Settlement Depository and Electronic Data Interchange.

Message types used for the purposes of Сorporate Action Instruction processing:

Message Type / Format (Communication Channel) ISO 20022 (Web-client, LUCH) ISO 15022
(SWIFT)
Corporate Action Instruction CAIN – Corporate Action Instruction МТ565
Corporate Action Instruction Status CAIS – Corporate Action Instruction Status Advice МТ567
Corporate Action Instruction Cancellation Request CAIC – Corporate Action Instruction Cancellation Request МТ565
Corporate Action Instruction Cancellation Request Status CACS – Corporate Action Instruction Cancellation Request Status Advice МТ567

Formats of instructions and other messages to be used in corporate actions with foreign securities are available in the Specifications of Electronic Documents Used by NSD for Corporate Actions Processing.

Examples of instructions and statuses:

Document name File Date published
ISO 20022 (communication channel: Web-client, LUCH)
57 kB
02.06.2016
ISO 15022 (communication channel: SWIFT)
56 kB
02.06.2016

Requirements to a corporate action instruction

Specifics of Corporate Action Instruction and Corporate Action Instruction Cancellation Request Processing

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Terms of Securities Blocking at NSD under corporate actions
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  • If a corporate action  requires that securities are blocked, they are blocked by transferring to sub-account 83 "Securities blocked for corporate actions";
  • If securities are blocked on sub-account 83 "Securities blocked for corporate actions" for participation in one corporate action, it is allowed to give instructions for their participation in another corporate action, subject to certain terms and conditions;
  • If a record date is set for a corporate action and the terms and conditions of the corporate action require that securities are blocked, and provided that a corporate action instruction was given before the date next to the record date, the securities specified in the instruction will be blocked;
  • If no record date is set for a corporate action and the terms and conditions of the corporate action require that securities are blocked, the securities specified in a corporate action instruction will be blocked;
  • The instructed securities will remain blocked until the date next to the record date (if any) and/or until the confirmation of unblocking is provided by the relevant Foreign Depository. In certain cases, where no record date is set, the instructed securities may remain blocked until the planned corporate action date;
  • If the terms and conditions of the corporate action require that the instructed securities be debited, the blocked securities will be debited, while the securities not accepted to be purchased, either in full or in part, will be unblocked as soon as the confirmation of unblocking is provided by the relevant Foreign Depository;
  • Upon receipt of confirmation from the Foreign Depository that securities have been blocked under default option of a mandatory (MAND) or mandatory with choice (CHOS) corporate action, the relevant securities held by Clients may be blocked in NSD by transferring to sub-account 38 "Securities blocked for the purpose of a corporate action";
  • The blocked securities will be unblocked by transferring to the sub-account to which the relevant instruction was given (i.e., to the sub-account from which they were transferred to sub-account 83 "Securities blocked for corporate actions"). If it is impossible to identify the sub-account with respect to which the relevant instruction was given, or if that sub-account has been closed, the securities may be transferred to sub-account 88 "Securities to be distributed to Clients";
  • Upon cancellation of the instruction, the blocked securities will be unblocked in the same manner as described in the previous paragraph.
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Instructions for participation in a Corporate Action with choice of income distribution form (DRIP/DVOP/DVCA CHOS)
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If a Client or a Client's customer takes a decision to participate in a Corporate Action by choosing one of the options specified in the Corporate Action Notification, the Client is required to give a Corporate Action Instruction (Form CA331, transaction code – 68/CAIN) in accordance with the Guidelines on the Procedure for Interaction between the Depository and Clients in the Course of Performance under the Terms and Conditions of Depository Operations of National Settlement Depository and subject to the terms and conditions of the Corporate Action.

Please note that the terms and conditions of the Corporate Action may require that the relevant securities be blocked upon giving an instruction. The terms and conditions applicable to the blocking of securities, as well as the requirements to an instruction are available on this web site.

Specific requirements to a Corporate Action Instruction (Form CA331):

--- WEB-client ---
A. For any of the options available in the Corporate Action, it is required to provide, in the 'Contact Details' block, the details of a contact person of NSD's client, who may be contacted if any question concerning the instruction arises. Those details will not be transmitted to the Foreign Depository.

--- SWIFT MT 565 ---
A. For any of the options available in the Corporate Action, it is required to provide, in the '70E:PACO' field, the details of a contact person of NSD's client, who may be contacted if any question concerning the instruction arises. Those details will not be transmitted to the Foreign Depository.

--- ISO 20022---
A. For any of the options available in the Corporate Action, it is required to provide, in the <CorporateAction Instruction/Document/CorpActnInstr/AddtlInf/PtyCtctNrrtv> block, the details of a contact person of NSD's client, who may be contacted if any question concerning the instruction arises. Those details will not be transmitted to the Foreign Depository.

Please note that the terms and conditions set out above are not universal. For more details and the description of the Corporate Action processing process, please refer to communications sent by NSD to its clients who hold securities / non-Russian financial instruments not categorized as securities under the Russian laws in securities accounts/ledgers.

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Processing of a CERT Corporate Action (TEFRA D Certification for U.S. non-residents)
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In accordance with the process of a CERT corporate action (TEFRA D Certification for U.S. non-residents), which is a mandatory corporate action with options (CHOS) in the course of which securities holders are required to certify that they comply with the terms and conditions of the securities issue and the applicable U.S. laws, Corporate Action Instructions given to NSD before the deadline for submission of instructions to NSD ("NSD's deadline") will be accumulated by NSD until NSD's deadline, and, as soon as NSD's deadline is reached, those Corporate Action Instructions will be sent to the foreign depository.

The client sends a Corporate Action Instruction (transaction code – 68/CAIN). NSD accepts the instruction and, throughout the instruction processing process, sends relevant reports to the client.

If, by NSD's deadline, no Corporate Action Instructions are received, the quantity of securities held in the securities account/sub-account with respect to which no instructions have been received which certify that the securities holder complies with the terms and conditions of the securities issue and the applicable U.S. laws, will be blocked as soon as NSD's deadline is reached, by their transfer to sub-account 38000000000000006 within the same securities account (transaction code – 10/CA). Upon completion of the transaction, the client will be provided with a report/statement (Form MS101).

Subject to the terms and conditions of the CERT Corporate Action Instructions may also be given after the certification deadline. After the certification deadline the client gives a Сorporate Action Instruction (transaction code – 68/CAIN) from sub-account where uncertified securities are safekept at the moment of instructing. NSD accepts the instruction and, throughout the instruction processing process, sends relevant reports to the client.

An instruction to release securities (transaction code – MF20) must be given to NSD by the client following the receipt by the client of NSD's Corporate Action Instruction Status Advice (68/CAIN-PACK). Upon release of the securities in accordance with the instruction, NSD shall provide the client with a report/statement (Form MS020). Please note that the unique reference of CERT Сorporate Action Instruction 68/CAIN (Form CA331) must be indicated in the Form MF020 instruction to transfer the securities from sub-account 38. If NSD cannot match the details in the instruction to release the securities (Form MF020) against the details in the CERT Сorporate Action Instruction, the securities release instruction may be rejected.

Please note that if a certification instruction is sent after the certification deadline, the client may be charged a fee in accordance with the foreign depository’s fee schedule.

If the client has failed to send Сorporate Action Instruction (transaction code – 68/CAIN), the securities will remain blocked until their redemption.

The more detailed information regarding the process of TEFRA D Certification for U.S. non-residents and the instruction process will be available in NSD's communications addressed to clients holding securities in securities accounts.

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Exchange of Reg S Securities for 144A Securities (and Vice Versa)
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In accordance with the new procedure that has taken effect, Euroclear Bank S.A./N.V. does not inform about the possibility to exchange Reg S securities for 144A securities (and vice versa).

Securities holders should, therefore, monitor themselves how and when their securities can be so exchanged in accordance with the provisions of the issue-related documentation.   If such an exchange is provided for by the issue-related documents, NSD's client may give a universal instruction to NSD (transaction code – 68/CAIR0). 

Please note that the securities for which an exchange instruction is given must be blocked before a 68/CAIR0 instruction is given. The client gives an instruction (transaction type – 20) to transfer the quantity of securities required for the exchange to sub-account 38000000000000015 of the securities account in which the securities are held with NSD. In the 'Basis' section of the instruction, in addition to the list of the relevant documents, the following text must be included: "Transfer of securities for exchange of Reg S securities for 144A securities" or "Transfer of securities for exchange of 144A securities for Reg S securities". For clients whose securities are held in sub-accounts "Securities held in an individual account with EUROCLEAR BANK", preliminary blocking of securities is not required.

A client's exchange instruction must contain the following details:

  • Corporate action type – OTHR;
  • Corporate action option – SECU;
  • Corporate action option number – 001;
  • ISIN of the securities to be credited to the client's account as a result of the exchange (to be specified in the 'Additional details' section of the corporate Action Instruction); and
  • Contact details of the person giving the instruction to NSD.

NSD reserves the right to request any further information from the client, which could be required for the purpose of execution of the client's instruction at the foreign depository.

Please note that if the requested information is not provided within 5 days following the receipt by the client of the Corporate Action Instruction Status Advice confirming the acceptance of the Corporate Action Instruction by NSD, the Corporate Action Instruction may be rejected.

By exchanging the securities, the client shall be deemed to have acknowledged that the owner of the securities meets all the requirements of applicable law and accepts risks which may arise due to any restrictions in place at the relevant foreign depositories.

In the event of a further request received from the foreign depository, the owner of the securities shall be required to submit a hard-copy certification in accordance with the terms and conditions of the issuance of the securities to be exchanged. The owner of the securities shall bear any risks that may result from the failure to provide required certification.

If NSD receives an instruction with respect to any securities that have not been blocked, NSD reserves the right to reject the instruction. The client will be notified of the rejection in a Corporate Action Instruction Status Advice (transaction code – CAIS). Upon receipt of a client's instruction, NSD will check whether the exchange of securities is possible. Please note that the exchange process may take more than one day.

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Specifics of drawing up a list of securities owners, when such securities are kept in Depositaries of CIS countries
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Based on the request to draw up a list of securities owners / list of persons authorized to exercise rights attached to securities received from KACD, RUE "RCSD", CDA NSD issues a Notification (request for the relevant corporate action) (further- a "Request"). In response to a Request, clients shall in due time disclose information on the securities owners and the persons authorized to exercise the rights attached to the securities by submitting a Form RF005 instruction. More details you can find at page Lists of Securities Owners.

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Connection
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The guidelines on how to connect to Web-client are available here.

No specific steps are required to be taken to connect to any other communication channels.

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Corporate Actions with Foreign Securities Held in Individual Accounts with the ICSD

When providing services with respect to foreign securities, NSD arranges for participation of its clients and their customers in corporate actions through Euroclear Bank with which NSD, as a person acting on behalf of other parties, holds accounts (the "foreign depository").

Notification
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NSD notifies its clients of corporate actions with securities held in individual accounts with the ICSD in the same manner as information is provided for securities held in NSD's omnibus accounts. The applicable requirements to the processing of the particular corporate action are described in the relevant corporate action notification.

The more detailed description of the corporate action notification process is available in the section "Corporate Action Notifications".

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Instructions
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Clients may participate in voluntary corporate actions (VOLU), as well as in mandatory corporate actions with options (CHOS), by choosing a preferred option of participation in the corporate action. To do this, the client has to give to NSD a corporate action instruction (68/CAIN) in one of the following formats:

Standard / File Format WEB-client Web-service SWIFT
ISO20022 (xml) + + -
ISO15022   - - +

Instructions for participation in foreign corporate actions notified using ISO 20022 or ISO 15022 formats may not be given in hard copy. Information on the types of corporate actions notified using ISO 20022 or ISO 15022 formats is available here.

In certain cases, to exercise the rights a client is required to give a universal instruction (transaction code – 68/CAIR0, corporate action type – OTHR).

Where a client wishes to cancel an earlier corporate actions instruction, the client must submit a request to NSD for the corporate actions instruction cancellation (68/CAIC).

As soon as the instruction or the cancellation request is processed both by NSD and the foreign depository, the client is sent a message stating the relevant status (CAIS or CACS, respectively). For the client's individual account, all status advices received from the foreign depository will be forwarded to the client.

The flowchart that describes interaction between clients and NSD in the course of acceptance and processing of corporate actions instructions and corporate actions instruction cancellation requests is available in the presentation entitled "Processing of corporate actions Instructions and corporate actions Instruction Cancellation Requests for Corporate Actions with Foreign Securities".

Message types used for the purposes of Corporate actions instruction processing:

Message Type / Format (Communication Channel) ISO 20022 (Web-client, LUCH) ISO 15022
(SWIFT)
Corporate Actions Instruction CAIN – Corporate Action Instruction МТ565
Corporate Actions Instruction Status CAIS – Corporate Action Instruction Status Advice МТ567
Corporate Actions Instruction Cancellation Request CAIC – Corporate Action Instruction Cancellation Request МТ565
Corporate Actions Instruction Cancellation Request Status CACS – Corporate Action Instruction Cancellation Request Status Advice МТ567

Formats of instructions and other messages to be used in corporate actions with foreign securities are available in the Specifications of Electronic Documents Used by NSD for Corporate Actions Processing.

Examples of instructions and statuses:

Document name File Date published
ISO 20022 (communication channel: Web-client, LUCH)
57 kB
02.06.2016
ISO 15022 (communication channel: SWIFT)
56 kB
02.06.2016

Requirements to a corporate actions instruction

  • The instruction must be completed in accordance with the terms and conditions set out in the corporate actions notification and additional materials attached to notification.
  • The instruction must contain the 6-digit corporate actions reference assigned by NSD.
  • For each particular corporate action, each instruction must be assigned a unique number.
  • Depending on the corporate actions type and terms and conditions, the client may be required to disclose the beneficial owner of the securities, submit further documents, or comply with any other requirements described in the corporate actions Notification.
  • In each instruction, it is allowed to choose one corporate actions option only.
  • Instructions must be given with respect to securities sub-accounts and/or sub-registers that are used for keeping of foreign instruments, which are nonclassified as securities, under Russian legislation.

Securities sub-account types for which instructions can be given are as follows:

XE

Securities held in an individual account with EUROCLEAR BANK

Corporate actions Instruction and corporate actions Instruction Cancellation Request Processing

  • If the processing of the corporate action at the foreign depository requires the blocking of the securities, the securities will be blocked in the individual account with EUROCLEAR BANK.
  • The securities will not be blocked in the sub-account "Securities held in an individual account with EUROCLEAR BANK". The client shall be responsible for monitoring whether the securities have been blocked by the foreign depository. NSD offers its client a possibility to sign up for a report with information on securities blocked at the foreign depository.
  • Where the client participates in the corporate action, NSD does not verify whether the available securities are sufficient for execution of the instructions given by the client.
  • Instructions will not be accepted before the commencement of the applicable period.
  • NSD does not warrant acceptance of instructions submitted after the deadline for acceptance of instructions by NSD, and does not warrant participation in the relevant corporate action.
  • Information in the instruction must be in English. Instructions that contain either information in Russian or the transliteration attribute (the apostrophe (`) character) will be sent to the foreign depository after their transliteration in accordance with the rules applied by NSD. NSD is not responsible or liable for acceptance/non-acceptance by the foreign depository/issuer/issuer's agent of instructions that contain transliterated information, or for the use of such information in the course of the corporate action processing by the issuer or its agents.
  • A line feed character in text fields in instructions is not a divider. To divide text information in different lines, it is necessary to use a blank space either in the end of the first line, or in the beginning of the next line.
  • Any information contained in the instruction in the narrative fields will be transmitted to the foreign depository as is, without being validated by NSD. The client shall be responsible for the accuracy and completeness of any such information.
  • For the default option of a corporate action or for mandatory corporate actions (MAND), no instructions are required.
  • If no instruction is received from the client with respect to a voluntary corporate action (VOLU), no action will be taken on the part of NSD with respect to the relevant securities.
  • If no instruction is received from the client with respect to a mandatory corporate action with options (CHOS), the default option will be used.
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Exchange of Reg S Securities for 144A Securities (and Vice Versa)
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For information regarding the process of exchanging Reg S securities for 144A securities (and vice versa), please see the section «Corporate Actions with Foreign Securities (Omnibus)».

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SRD — Shareholders Rights Directive II

What is SRD II?
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SRD II (hereinafter referred to as the Directive) is a regulatory act of the European Parliament the declared goals of which are to regulate the rules for increasing the effectiveness of shareholders’ (securities holders’) involvement in governing issuers registered in the countries of the European Economic Area (EEA), regardless of shareholder’s location and the place in which the securities are recorded, on the one hand, and for extending issuers’ awareness of shareholders’ involvement in corporate governance, on the other hand. The Directive covers equity securities admitted to circulation by trade organizers in EEA states (hereinafter referred to as the Securities).

SRD II is mainly focused on regulating the process of identifying holders of Securities (hereinafter referred to as the Securities Holders) by issuers and the process of informing the Securities Holders about the conducting of general meetings of shareholders (owners) by issuers and the attendance of the Securities Holders at such meetings. SRD II requirements cover depositories (including central securities depositories) that record rights to Securities.
On 3 September 2020, SRD II will be applied in all countries of the European Economic Area.

It is possible that the list of financial instruments to which SRD II requirements are applied may be expanded in certain markets (in certain EEA countries) in accordance with local laws.

The Directive requirements are applied to NSD as a depository/central securities depository (intermediary) from jurisdictions different than the EU which provides services for safekeeping shares (recording rights to shares) of companies registered in EU countries for which shares are admitted to trading in the regulated market located or functioning in any EU state.

Disclaimer:

Information in this memorandum related to the interpretation of the Directive has been prepared based on data contained in the Directive and also based on information provided by foreign depositories. In this regard, data in this document are informational in nature. It should not be construed as giving legal advice or making a recommendation, or as information provision which imposes any legal obligations on NSD. NSD is not liable for any decisions or actions that have legal consequences that have been made (taken) by any person based on information in this document. A client shall make an independent decision on the need to assess the provisions of the Directive and their impact on client operations.

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General Meetings of Securities Holders
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The scheme for the SRD II process for informing Securities Holders about the conducting of general meetings and the attendance (voting) of securities holders at such meetings by issuers:

The process includes:

  • Transmitting a notification of the meeting by each depository that records Securities in a chain right after it receives such information from an issuer or an upstream depository, respectively;
  • Verifying the number of Securities involved in a corporate action;
  • Transmitting instructions by a Securities Holder to attend the meeting;
  • Verifying the fact of transmitting instructions by the Securities Holder;
  • Verifying the fact of receiving and registering Securities Holder instructions by the issuer.

Notifications of the meetings will include the following types of messages:

  • Meeting announcement
  • Meeting cancellation
  • Confirmation of entitlement
  • Meeting instruction
  • Meeting instruction cancellation
  • Meeting instruction status
  • Confirmation of recording and counting the vote

Currently, the formats and interactions channels remain unchanged during the process of informing NSD clients about the conducting of meetings and the attendance (voting) at the meetings.  To structure the request, a foreign depository shall use four-symbol codes (which will reflect the appropriate data) in the additional information field with free text. This information will be transmitted unchanged to NSD clients via the foreign depository’s message (in the additional information field with free text). Special four-symbol codes shall be used when sending an instruction to participate in a CA through NSD. If these codes are not used, the instructions might be rejected by the Foreign Depository.

Information about the implementation of ISO 20022 formats will be available once data from Foreign Depositories have been received.

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Identification of Securities Holders
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The scheme for the SRD II interaction process for identifying Securities Holders via the chain of depositories:

The process includes:

  • The right of an issuer or its agent to request that any depository which is a part of the chain of depositories that record rights to securities disclose information about a security holder;
  • A process recommended by the Directive is as follows:
    • An issuer (or its agent) sends a request to a depository which is the first one in the chain of depositories that record rights to the Securities.
    • Each next depository sends the request to the next depository until it is received by the depository that records the Security Holder’s rights;
  • The depository that receives a request to disclose information shall respond immediately by providing information using the address of the recipient specified in the request to identify the Securities Holder.

    Information about the formats used will be available once data from the Foreign Depositories have been received.

    Disclaimer:

    This information has been prepared based on data contained in the Directive and also based on information provided by Foreign Depositories. In this regard, data in this document are informational in nature. It should not be construed as giving legal advice or making a recommendation, or as information provision which imposes any legal obligations on NSD.  NSD is not liable for any decisions or actions that have legal consequences that have been made (taken) by any person based on information in this document. A client shall make an independent decision on the need to assess the provisions of the Directive and their impact on client operations.

A procedure for identifying Securities Holders:

If NSD receives a request to identify a Securities Holder within the deadline set by the Directive, it should act as follows:

  • If such a request is received from a foreign depository, NSD transmits it to the clients in which accounts these securities are kept as of the record date (or as of the date when a request for the information provision was sent), regardless of whether they are shareholders (owners) or not. Also, information about the receipt of the request is published on NSD’s website.
  • NSD sends information about the clients to the request initiator in accordance with the Directive. Meanwhile, information about the ownership type will be disclosed as follows: N – information about nominee securities accounts and foreign nominee securities accounts, B – information about owner securities accounts, trustee securities accounts, and foreign authorized holder securities accounts, U – information about the accounts of unidentified persons.

A request to identify a Securities Holder is sent as part of a DSCL (Information Disclosure) corporate action. Currently, the formats and interactions channels remain unchanged during the process of informing NSD clients about the requests to identify owners. To structure the request, a foreign depository shall use four-symbol codes (which will reflect the appropriate data) in the additional information field with free text. This information will be transmitted unchanged to NSD clients via the Foreign Depository’s message (in the additional information field with free text).

More information about the formats and four-symbol codes is available in Appendix 2.

Information about implementation of ISO 20022 formats will be available once data from Foreign Depositories have been received.

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A procedure for sending a request to identify a Securities Holder directly from the issuer or the issuer’s agent
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Upon receipt of a request from an issuer or its authorized agent to identify Securities Holders in accordance with the Directive, in order to identify such issuer or its authorized agent NSD is following the procedure described in the section «Request for information on NSD’s clients/ final beneficiary owners directly by the issuer or its agent».

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Migration to the new ISO 20022 standard
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The SMPG working group concluded that only the ISO 20022 standard fully meets the SRD II requirements. As a result, the ICSDs (Euroclear Bank S.A./N.V. and Clearstream Banking S.A) has started the process of migrating to the ISO 20022 formats for those markets and instruments supporting that standard. As a securities depository that provides safekeeping/recordkeeping services of foreign assets and works closely with the ICSDs, NSD has also launched a project to migrate to the SMPG-recommended ISO 20022 standard and will later stop using the ISO 15022 standard.

Under the project, NSD proposes to use the following message types in its communications with the clients:

Process Message Message in the ISO 20022 format
Shareholder identification Shareholder identification disclosure request seev.045
Shareholder identification disclosure cancellation request seev.046
Meetings Meeting announcement seev.001
Meeting cancellation seev.002
Confirmation of entitlement seev.003
Meeting instruction seev.004
Meeting instruction cancellation seev.005
Meeting instruction status seev.006
Confirmation of recording and counting of the vote seev.007

Roadmap of Migration to the New ISO 20022 Standard at NSD

Channels/software for communication in connection with the CAs covered by SRD II

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An issuer or its authorized agent may request NSD to disclose information on NSD’s clients / final beneficiary owners:

  • via SWIFT that allows NSD to identify the request sender, through secured electronic communication channels, under the electronic data interchange agreement between NSD and the issuer or its agent;
  • by fax or e-mail. In this case, the following requirements apply to the request: 

To confirm the authority of a person to act on behalf of the issuer and to receive information on NSD’s clients / final beneficiary owners and their securities accounts, that person must provide the following documents:

1. If the request is made by the issuer:

1.1. If the request is signed by the issuer’s CEO authorized to act on behalf of the issuer without a power of attorney and provided that the issuer is a public company and its details are publicly available and disclosed on the issuer’s web site, the request can be submitted to NSD either in the form of a notarized document, or in the form of a document with the signatory’s signature certified by a notary public.

1.2. If the request is signed by any other individual, NSD must be provided with the following documents:

  • a notarized power of attorney issued by the issuer in the name of its representative and authorizing him/her to sign requests for disclosure by securities depositories of information on their clients / final beneficiary owners and their securities accounts;
  • the request either in the form of a notarized document, or in the form of a document with the signatory’s signature certified by a notary public.

2. If the request is made by an issuer’s agent:

2.1. a notarized power of attorney issued by the issuer in the name of its agent and authorizing the agent to sign requests for disclosure by securities depositories of information on their clients / final beneficiary owners and their securities accounts (it is not required to provide a power of attorney in the name of an agent, provided that the issuer’s web site contains information on the agent, which allows NSD to unambiguously identify the agent and the agent’s authority to act on behalf of the issuer and to request securities depositories to disclose information on their clients / final beneficiary owners).

2.2. If the request is signed by the agent’s CEO, the request must be provided in the form of a notarized document.

2.3. If the request is signed on behalf of the agent by an individual, other than the agent’s CEO, it is required to provide a notarized power of attorney issued in the name of the signatory.

3. Instead of the documents listed under items 1 and 2 above, it is possible to submit to NSD a written request for disclosure of necessary information, signed by an individual acting on behalf of the issuer, provided that (i) the signatory’s identity and (ii) his/her authority to sign such a request are certified by a notary public.

All notarized documents must be apostilled.

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